Reviews of the Best Church Management Software Solutions

Reviews of the Best Church Management Software Solutions

Breeze Church Management

Digital giving apps and tools

What is the Best Church Management Software?

Church management software is a crowded space.  Dozens of companies are competing for your attention, all claiming that they can solve your problems, automate your tasks, and help you lead and care for people better with their all-in one church management software.  Doing a proper comparison of the best rated church management software can take weeks if not months.

So what is the best system out there? We believe that church management software is not a one-size-fits-all technology. You have certain goals which you'd like your church database to achieve and depending on your context, what's right for the church down the street may not be right for you. Here, we help you do a church management software comparison that’s right for you.

What is your goal?

Most churches have one of four goals in mind when looking for church management software and so we've selected what we believe to be the best church management system for each goal.

  1. Ease of Use: Churches who have the goal of "easy of use" want their church software to be insanely intuitive.  They want it to be so easy that they can put it in front of any staff member or volunteer and have it "just make sense".  Ideal for small and mid-sized churches who don't have the time or budget for long training sessions and complicated interfaces, these churches want their software to provide the power they need in a design that is drop-dead easy to use.
  2. Power: Churches who have the goal of "power" love data, charts, queries, and reports.  They want to be able to pull every metric out of every service, event, and initiative.  Ideal for churches that have staff members with more technical skills, complexity doesn't scare them as they relish the ability to dig into the data to help them do ministry better.
  3. Social: Churches who have the goal of "social" want their church management system to be a social network for their members to connect with each other on.  They want to see small groups continue their discussion within online forums and attenders sharing prayer requests with others over the cloud-based system - in short they're looking to extend their congregations interactions with one another onto the web.
  4. Offline Access: This goal is for churches who want their software running locally on their own computer rather than in the cloud.  While we think web-based software is where technology is going (and has already gone), churches who may have a poor internet connection or are uncomfortable with putting their data in the cloud may be interested in a software solution that lives on their computer rather than online.

Our Reviews & Recommendations

After looking at the different church management software options available, we recommend the following four, each to match a different goal. These are not meant to be comprehensive church management software reviews but rather a filter to help you narrow your focus of research. At the bottom is a price comparison chart of the different software options. Our ultimate goal is to help you choose the best church management software for your church!

1. Ease of Use - Breeze


Breeze focuses on being the easiest to use church management software available.  Their goal is that any staff member or volunteer can sit down in front of Breeze and intuitively figure it out with no or minimal training.  With phone and email support included, if users do hit a snag they can email or call and receive personalized assistance.  Breeze also uses one simple pricing plan of $72 per month, regardless of church size, which includes all features.  While Breeze can't do every function imaginable like those you might find in the "power" category, Breeze focuses on making it really easy to do all of the tasks a church normally does.  Breeze is the best church software for small churches and mid-sized churches that don't have the staff time to invest hours in training and are looking for an intuitive, flexible, and budget-friendly option. You can try out an instant demo on their website.

Disclaimer: This comparison is being written by Breeze Church Management. We believe we’re able to provide the best solution for small and mid-sized churches looking for easy to use software but that doesn’t mean we’re the right fit for every church. Different churches have different goals and our hope is breaking this comparison down by goal will help you find the church management software that is right for you.

ProsConsEasy to Use - Staff and volunteers can begin using it without need for long training sessionsLess Power - Breeze focuses on the major tasks a church performs but does not have as many options as those in the "power" category.Email and Phone Support Included - Great customer support if you hit a snagVery Small Church Price - Some of the tiered-pricing models of other church management software optionsbegin at a lower cost for very small churches.Free Data Migration - Will move your data over from a previous system at no additional chargeAffordable and Simple Pricing - Flat fee of $72 per month for all churches, regardless of size. All features are included in this.

Learn more about Breeze

Honorable Mention: Simple Church CRM has very similar goals in bringing simplicity to church management software. Our recommendation is Breeze due to Simple Church CRM being slightly less intuitive (in our opinion) and more expensive for most churches. And let's be honest... we're biased :). They're well worth checking out if "ease of use" is the goal you resonate with the most.

2. Power - Church Community Builder


Church Community Builder is one of the big players in the church management software space and they have a lot to offer.  Nearly any task you can think of from keeping track of people's information to managing groups to reserving certain rooms for events can be covered within Church Community Builder. When used strategically, this can lead to powerful growth for your ministry and great care for the people in your church.  While very capable, this wide range of functionality means that more in-depth training may be needed to take full advantage of the system which can add to the price tag.  Combined with a higher price point, this software is a good fit for larger churches who have the staff capacity to focus time on database management and have the budget to afford it.

ProsConsPowerful - Perform nearly any task you can think ofComplex - Complex functionality means training may be required to take full advantage of the systemClean Design- Layout is user-friendlyPrice - Expensive and not an easy way to get an exact quote without contacting themSupport Documentation - A lot of content available online to reference.Limited Support - If you want personalized email or phone support you willhave to pay extra

Learn more about Church Community Builder

Honorable Mention: Fellowship One is another contender in the "power" category. While also very capable of fulfilling nearly any task, we selected Church Community Builder for it's cleaner interface and navigation.

3. Social - The City


The City focuses on providing an online environment for your congregation to connect with one another.  Easily communicate with members and provide a space for groups to interact online. People can use The City from their desktops, laptops, or using The City's native iPhone or Android app.  While The City doesn't have the administrative abilities that Church Community Builder or Breeze include, they are doing a great job at providing a platform to help your congregation connect and have meaningful interactions online. If you want to focus on social, we'd recommend using The City along with a full-fledged church management software solution (like Breeze or Church Community Builder).

ProsConsSocial - Focus on allowing members to connect with one another onlineLimited Administrative Ability - The focus is more on allowing people to connect than being a strong administrative tool.iOS & Android Apps - Members can connect from their computer or a native app on their iPhone or Android deviceAdditional Costs - "Giving" and "Children's Check In" are add-on items that cost extra

Learn more about The City

Honorable Mention: Table has a similar focus on providing a space for members to connect online. They also have an app and Table is completely free. Well worth checking out.

4. Offline Access - Servant Keeper


While we believe web-based software has major advantages over desktop-based software (all of the above products are web-based), there may be times where a desktop-based system (a system you can access offline) makes sense. The two most common scenarios are:

  • Poor Internet Connection: Churches in areas where a reliable internet connection cannot be found at a reasonable cost may want to consider church management software that can be accessed offline.
  • Security & Retrieval Concerns: Some organizations may be nervous about placing their data online, either because of the data being accessed by someone who should not see it or about the information getting lost.  Cloud-based technologies that follow best-practice have a very high level of security and typically have a better chance of keeping your data intact as they'll have automated back up systems.  That said, some organizations might still prefer to have the data stored locally.
  • No Recurring Payment: You may be looking to purchase your software up front rather than to pay a subscription to use the service.

For churches looking for software that can be accessed offline, we recommend Servant Keeper.  Many desktop-based church management software options feel antiquated as companies are often putting more resources into their web-based counterparts.  Servant Keeper on the other hand seems to have kept their offline software updated.  You can also buy the software upfront so that you're not paying recurring monthly fees.  On the downside, to use Servant Keeper you must be on a computer with it installed and it's not as intuitive to use as other options out there.

It's worth noting that for a fee Servant Keeper does allow you to host your data in the cloud.  This can help against a potential crash on your local computer causing loss of data, as well as allowing multiple computers to connect to the same database remotely.  The computer accessing the cloud data must still have Servant Keeper installed on it.  While going this route deviates from the "offline access" goal, you're welcome to read more about it here.

ProsConsOffline Access - Can access Servant Keeper without an internet connectionMore Complex - Many would need training to be able to use it wellNo Recurring Costs - Can buy without paying recurring monthly/annual costsPay for Upgrades - Because you're not paying monthly fees, you'll have to pay for upgrades.Updated Design - The latest version having a design that has been kept up-to-datePay for Support - Support is an additional annual fee if you want it

Learn more about Servant Keeper

Honorable Mention: Arena (by Shelby Systems) is accessed through a browser but can be installed on a server locally and purchased upfront. If you have the hardware and expertise to host this yourself, it may be worth looking into.

Pricing Comparison Chart


While basing a decision to purchase church management software off of price alone can be dangerous (cheaper is not always better), it's helpful to have a ballpark range so you can know if a given option is even worth considering.  That said it can be challenging to compare prices for church management software because each company has a bit of a different way of structuring their pricing.  Below we've included a table showing a typical* price based on the size of your church.

Church SizeBreezeCCB**The CityServant Keeper100 People$67/monthContact for $$42/month (+ $99 setup)$250 (one time)250 People$67/monthContact for $$130/month (+ $499 setup)$499 (one time)500 People$67/monthContact for $Contact for $$559 (one time)1,000 People$67/monthContact for $Contact for $$559 (one time)More InfoMore InfoMore InfoMore Info

* Typical refers to a best guess at the average features a church would use for their size.  Prices may vary based on if the company charges extra for additional features that you need, but this is intended to give you a ballpark idea of what the software would cost.

** CCB stands for Church Community Builder

What's been your experience?

Is there a church management software option listed above that you've enjoyed the most?  An alternative system that has worked well for your church?  Are there categories other than "ease of use", "power", "social", and "offline access" that we're missing?  We'd love to hear your thoughts about the best online church management software - leave them in the comments below.

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David P.
loves Breeze
St. Pauls United Methodist Church

Breeze has been incredible. Their customer service, commitment to innovation, and their product are top-notch. I love the features, the ease of use and the mobile applications.

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Karen M.
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Hillcrest Church

All of our database needs have been more than met, it's easier to use than the last database we had, and the price is amazing - what a value this has been to our church! All of our staff can use this software and they do regularly. We use it to track…literally anything a church could possibly need to track regarding it's attenders.

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Chris K.
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Crossroads United Methodist Church

Breeze has been a great asset to our church and congregation. Especially from an administrative standpoint, it has been the most adaptable and easiest church database I have ever used. The features from blast emails to giving on-line, and texting have been one of our greatest assets. Thank you!

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Ed R.
loves Breeze
Church Admin

We switched from a major, web-based ChMS to Breeze and our decision is confirmed every day. We are a medium size church and we use Breeze for contributions, member management, event checkin and a few other applications custom to our church. I had trouble getting any staff to use our previous ChMS but almost all staff are using Breeze. The product is very well designed, extremely easy to learn and use and customer service is incredible.

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Ellen G.
loves Breeze
Grace Church

Breeze has opened the communication highway for our congregation and staff, with very little training. Because members can update their own records and search easily for other members - and map their locations, send emails and text right from Breeze, they love it and our data is more real-time accurate. Our ministries are stronger, because they can trust the data in Breeze, which is easily accessed anywhere, anytime.

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Steve H.
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First Presbyterian Church of Ramsey

Breeze is the first ChMS my volunteers have actually embraced. That's because it's so easy to use. The software is very flexible and gives us the opportunity to make decisions based on actual data we've collected and not just hunches or stories we believe to be true.

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Allicia B.
loves Breeze
Ellel Ministries Canada

I cannot say enough about Breeze. Their customer service is so friendly, you feel like you have friends and family helping you get started, they're prompt to reply and will do whatever they can to help you get things sorted out. It's been so easy to learn, our staff is loving it and best of all even our staff who are not computer savvy find it a breeze (pun intended). We are just thrilled by our choice.

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Kevin D.
loves Breeze
Central Baptist Church

From the start of our process looking for an online solution, Breeze has exceeded all our expectations. Fast data import, fast and friendly customer support, and we can’t say enough about how much we like the program itself. Very well designed and user friendly. On a scale of 1-10, Breeze gets a 15 from us!

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